Colchester carnival- Procession Entry Form

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COLCHESTER CARNIVAL - Procession Entry Form

Colchester Carnival will take place from 6.30pm to 8.30pm on Saturday 14th September 2019.
The final date for entries with all supporting documentation is Friday 2nd August 2019. Entries received after this date may not be considered. There is a limitation to the number of entries we can accept. Therefore we recommend you enter early to avoid disappointment.

Please complete all parts of this form as we need this information to plan the event. Incomplete applications will be returned and not processed until complete.

* Indicates required field

Organisation / Business Name *

Address *

Line 1

Line 2

City

State

Zip Code

Country

Contact details

Organiser phone number *

second Phone Number *

Please provide a second contact number such as a mobile if you have one

Name *

First

Last

Email *

Contact name on the day *

First

Last

complete the details with the person responsible for organisation and safety on Carnival day

Mobile Number (for use on the day) *

Contact mobile phone number for the person in charge of the float on the day

About the Organisation

Type of organisation *

Individual / Not for profit / Charity Business

Charity Number (if applicable) *

Complete with Charity number if applicable

Facebook *

If you have a facebook account for your organisation please let us have details. If you don't just put "none"

Twitter *

If you have a Twitter account for your organisation please let us have details. If you don' t just put n/a

Instagram *

If you have an instagram account for your organisation please let us have details. If you don't just put "none"

Entry into the Carnival Procession

Name of Carnival Entry *

Complete with the organisation name of the float it could be the same as organisation named above

Type of entry into the procession *

Lorry (supplied by Hamblion contact us) Lorry or trailor (supplied by entrant ) Walking with support vehicle Walking Only other (please detail below)

Describe your entry *

Describe your entry With as much detail as able please explain how you intend to participate, including any float design ideas etc. (We may have to limit the number of entries for each category and can not guarantee acceptance if your category is over subscribed; demonstrating how you will participate and be different to others will support your application)

Will you be supporting this years’ Carnival Theme “Colchester and proud”? *

Yes No Maybe

More information our theme can be found here

Procession Vehicles

Would you like to apply for a free lorry / rigid /articulated trailer on which to create a float? *

Yes No Maybe

If yes, please explain how you will make use of a free lorry/ trailer as a float. This helps us decide which size vehicle would best suit you and also if we are over subscribed, who we think will make best use of these. *

Will you be entering a float (vehicle or trailer) of your own? *

Yes No

Please answer no to this question if you have requested a free lorry or if you are a walking group/ participant

Make: *

Make of vehicle you wish to enter. Put N/A if you have requested a loan vehicle or are a walking float

Model *

The model of the vehicle you wish to enter. Put N/A if you have requested a loan vehicle or are a walking float

Registration *

Please give us the index (vehicle reg) of the vehicle you wish to enter. Put N/A if you have requested a loan vehicle or are a walking float

Length (in metres) *

The length of the vehicle you wish to enter. Put N/A if you have requested a loan vehicle or are a walking float

Support Vehicle

Will you need a support vehicle in the procession? (a vehicle used just to provide sound/ light or theatre) *

Yes No

If you wish to have a support vehicle, please explain why you need a support vehicle? *

We wil only allow vehicles in to the procession if there is a good reason. Put N/A if you do not require a support vehicle

Decoration of your support Vehicle *

If you would a support vehicle please also explain how you will decorate your support vehicle. All vehicles in the procession must be decorated to a decent standard in order to meet the spirit of the carnival requirements

Make *

Please let us have the make of your support vehicle. Please put N/A if you do not require a support vehicle

Registration *

Please let us have the registration of your support vehicle. Please put N/A if you do not require a support vehicle

Model *

Please let us have the model of your support vehicle. Please put N/A if you do not require a support vehicle

Length (in metres) *

Please let us have the length of your support vehicle. Please put N/A if you do not require a support vehicle

Vehicles, Marshalls and Safety

I M P O R T A N T - If you enter any vehicle in to the procession, you will be required to provide adults (18+ years) to marshal to manage the safety of that vehicle.
Requirements:

2 marshals for a car or small van
4 marshals for a larger van or small lorry
6 marshals for a larger lorry.

These marshalls MUST NOT have any other roles such as bucket collecting, their role is to ensure public safety. Training will be given on the day.

Will any of the group be walking? (excluding marshals) *

Yes No

If Yes how many ? *

If part of your group will be walking, please state the number/ size of the walking group. If no one is walking put N/A

Special Requirements *

Yes No

Do you have any special requirements ?

Special Requirements - details *

Please let us have details of any special requirements. Put N/A if there are none

Will you be playing amplified music? *

Yes No

Details of music being played *

If you are playing amplified music, please provide details here of what type of music will be playing. Music must not contain explicit lyrics or offensive language. Put N/A is no music will be played

Will you be using a generator? *

Yes No

Will you be using a generator? you will need to provide an appropriate extinguisher for the type of generator you are using.

Will you be providing a suitable fire extinguisher? *

Yes No

Different fire extinguishers are required for different types of fuel powered generators for more advice put please advise in the box below

Would you like advice from Essex Fire Service? on this *

Yes No

Colchester Carnival accepts no responsibility for your actions.
Please read the Terms and Conditions and sign to confirm you agree to those Terms and Conditions and will meet the requirements laid out within this application document and the procession participation guidance.

Procession Terms and Conditions of entry

View and print the terms and conditions by clicking here

Document requirements

Public liability insurance minimum £1,000,000 cover
Vehicle insurance valid for the purpose used (if required)
Driver’s licence valid for the vehicle driven (if required)
MOT certificate (if required)
PAT tested electrical equipment as required

I will have all the documents available and will provide these when requested *

I agree

Please tick to confirm that these documents are available if required, and that they are valid on the date of the carnival. You can upload your documents here when requested

I have read and accept the terms and conditions of entry *

Yes No

I/We agree to meet the requirements set out in the procession participation guidance and agree to the procession Terms and Conditions. I/We have a Public Liability Insurance Certificate providing cover of at least £1,000,000 valid on the date of the Carnival and if required this will be available for inspection prior to the procession. Any vehicles to be used in the procession are roadworthy and properly insured.
I/We accept full responsibility for any loss, damage, injury that may be caused by our entry to the procession.

Name *

Name of person agreeing to the above

Todays date *

Please complete todays date

Organisation *

The name of the organisation that you are signing on behalf of

I agree to receiving marketing and promotional materials *

Submit